In the first of its kind initiative in Orissa, the state government has initiated steps for automation of the Supplementary Budget for 2011-12.
The online process will streamline information related to the budget and reduce dependence on budget branches of the finance department. The online application will help the officials involved in the process to carry out budget preparation in a timely and systematic manner.
The officials involved in the budget process will be provided with unique user-id and password to access the system.
Jugal Kishore Mohapatra, the state finance secretary has written to secretaries of all departments to submit their non-plan proposal for Supplementary statement of expenditure for 2011-12.
The status on supplementary demand schedule wise acceptance of finance department in respect of non-plan proposals will be made available to the respective departments online for their information.
Similarly, the administrative departments shall submit their plan proposals to finance department online after receiving the Plan ceiling from the Planning & Coordination department.
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“The entire process of preparation of the Supplementary statement of expenditure will be done online. Proposals need not be submitted to the finance department in file,” said a senior official of the state finance department.
Under the online process, procedures will be standardized so that efficiency can be achieved through automation. The online application will help to eliminate the present difficulties in monitoring and retrieving information to a great extent.
The process includes non-plan data entry at all administrative departments, additional plan ceiling entry by Planning & Coordination department, plan data entry at all administrative departments and finalization of supplementary provisions as well as preparation of supplementary reports at the finance department.
For each demand, plan, sector, major head, sub-major head and minor head, one single supplementary demand schedule is to be prepared. Reasons are to be entered only against each supplementary provision and in case of voluminous reasons, annexure may be attached.
Each record of saving, surrender and adjustment has to be made from the existing chart of accounts of Annual Budget.
New code assignment will be done at finance department. Assignment of new code to new scheme, sub-scheme and detail head pertaining to expenditure type must be done through budget expenditure cell.