The move came after it was observed out of the nearly 700 posts or grades of the organised services like Indian Postal Services wherein DPCs are convened in consultation with Union Public Service Commission, only 40 odd cases panels have been set up for the year 2012-13 were prepared till June this year.
"Further, in 120 cases the Ministries or Departments have got their approved panels up to the year 2011-12. Most of the Ministries or Departments have failed to submit up-to-date proposals even for the year 2011-12. Further, in some cases no DPC proposals have been received after 2008-09 or even earlier," the Department of Personnel and Training said.
It has also asked all the Ministries and departments to send complete proposals related to DPC to the UPSC.
"Another important area required to be addressed is deficient DPC proposals furnished by ministries or departments to the UPSC. The UPSC has pointed out that the introduction of Single Window System for accepting only complete proposals has significantly improved the situation, as may be seen from the fact that a record number of 523 DPCs were held under the aegis of the Commission during the year 2011-12," it said in an office memorandum.
In comparison, the figures for previous three fiscals are 351, 485 and 447 respectively. Further, average time taken for disposal of a DPC case has also drastically come down to 53 days as compared to 120 days taken earlier.
"Significantly, in a number of cases the DPCs were held within a month from the date of receipt of proposal from the Ministries or Departments. Thus needless to say that the deficient proposals also contribute heavily for delay in preparation of approved panels," the DoPT said.
Suggesting to overcome the "undesirable trends", it said that delay in holding the DPCs not only affect the manpower planning in various Ministries or Departments but also impedes the career progression across the board and is the main reason for litigations before Central Administrative Tribunal and various High Courts.
"All the Ministries or Departments are again counselled to ensure compliance of instructions in order to achieve the desired objectives of timely convening of DPCs or preparation of approved select panels within the prescribed time frame," it said in the circular.
