Know how to make changes in provident fund accounts & document required

A joint declaration is a request submitted by employees, which is verified by the employer, to modify or update key details in the members' basic profile information

The Employees’ Provident Fund Organisation (EPFO) has set up a process to make corrections in Universal Account Number (UAN) profiles, aiming to make employee records accurate and prevent fraud. Here’s an overview of what corrections can be made and the documents required for changes.

 

Corrections allowed in UAN profiles

 

Members can update or correct the following details in their UAN profiles:

 

Name

 

Gender

 

Date of birth

 

Father's/Mother's Name

 

Relationship status

 

Marital status

 

Date of joining (an organisation)

 

Reason for leaving

 

Date of leaving

 

Nationality

 

Aadhaar number

 

 

Document requirements for corrections

 

The EPFO mandates that all correction requests be supported by specific documents to ensure authenticity.

 

Minor corrections

 

For minor changes, at least two documents from the specified list are required.

 

Major corrections

 

For major changes, at least three documents are necessary.

 

Process for submitting changes

 

 

An EPF member can submit a joint declaration request for corrections through the Member e-Sewa portal. However, corrections can only be made for EPF accounts managed by the current employer. Employers do not have the authority to modify details of EPF accounts from previous or other establishments. Additionally, there is a limit on the number of times personal information can be updated.

 

Specific document lists for different changes

 

Father/ Mother name and relationship corrections

 

Passport of Father/Mother

 

Ration card/PDS Card

 

CGHS/ECHS/Medi-Claim Card with photo

 

Birth Certificate

 

Marriage Certificate

 

Government-issued Photo ID

 

Date of birth corrections

 

Birth Certificate

 

Mark sheet from recognised board/university

 

School Leaving Certificate (SLC)/Transfer Certificate (TC)

 

Medical Certificate (with affidavit if conventional proof is absent)

 

Aadhaar, Passport, PAN card, etc.

 

Name and gender corrections

 

Aadhaar (mandatory)

 

Passport, birth certificate, driving licence

 

School certificates containing name and photograph

 

Bank passbook with photograph

 

Gazette notification for name changes

 

Marital status corrections

 

Marriage Certificate

 

Aadhaar Card

 

Divorce Decree ( in case of divorce)

 

Passport

 

Date of joining corrections

 

Employee register

 

Attendance register

 

Appointment letter

 

Under the new standard operating procedures (SOP), minor correction requests will be processed within seven days, while major requests will take up to fifteen days. An online tracking system will also be available to enhance transparency and accountability throughout the process

 

The EPFO highlights the importance of having accurate personal information in EPF accounts. Members are encouraged to routinely check their profiles and make necessary corrections.